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What actually changes in the first two intakes

Not logos on a wall. Three institutions: what was broken, what changed after they moved to Ivake, and what it was worth. Described plainly enough that you can judge whether it applies to you.

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Nalanda University Bharatiya Vidya Bhavan Bhartiya Group of Colleges Gian Jyoti Institute of Management & Technology Sir C R Reddy College of Pharmaceutical Sciences Nopany Institute of Management Studies Nopany Institute of Healthcare Studies SD Law College Shams Group of Institutions Good Shepherd English Junior High School Nand English High School Givan Academy

Multi-campus engineering & management group · South India · ~11,000 students

Three campuses were competing for the same lead without knowing it

Before. Each campus ran its own admission season on its own tools. One used a generic CRM, two used spreadsheets. A student who enquired about engineering at two campuses got called twice, quoted differently, and counted twice. Nobody could state the group's true enquiry count. The board reviewed figures reconciled by hand a fortnight late.

What changed. One system, three campus contexts, one rule for spotting duplicates by phone and email. Leads now route by programme and area, not by whichever campus caught the form. The group office defined the word “application” once, and every campus reports against that.

  • Duplicate enquiries caught as they arrive, not months later
  • Group funnel visible live, with campus and programme drill-down
  • Source cost measured to the enrolled student, not the form fill
  • Duplicate enquiries removed at capture
  • Reporting the group office trusts
  • One shared definition of "application"

“Rolling out across three campuses was surprisingly smooth. The platform is enterprise-grade — secure, scalable, always up.”

Rahul Chauhan
IT Head · Vikramshila Group of Institutions

Autonomous college · East India · NAAC cycle 3

The evidence existed. Proving it took three months every time

Before. Seminars, extension work, publications and remedial classes all happened. The records lived on department drives, personal laptops, printed attendance sheets and photographs with no report attached. Every accreditation cycle started with a hunt, and teachers lost a term to paperwork.

What changed. Activities are recorded where they happen, with the proposal, participants, attendance, report and outcome kept together. Attendance and internal assessment feed outcome attainment on their own. The internal quality cell's workspace shows how ready each criterion is, who owns it, and exactly what is missing.

  • Criterion data built from live records instead of collected after the fact
  • Attainment computed from the grade book, not re-entered into a separate file
  • Gaps visible year-round, with an owner against each one
  • Evidence gathered as the year runs
  • Outcome attainment from live marks
  • Criterion owners and gaps visible
Senior school students seated at desks during a lesson

“CO/PO/PSO mapping that used to take a full semester now updates in real time.”

Swati Mishra
HOD, Computer Science · Techno India NJR

K-12 school group · West India · 4 schools, ~6,200 students

Fee collection ran on reminders somebody had to remember to send

Before. Instalment reminders went out when an accountant had time, usually in a batch after the due date. Parents queued at the office to pay in person. A family with three children got three separate messages. Nobody could see where collection stood mid-term.

What changed. Fee plans are applied automatically at admission. Reminders run on schedule and stop the moment a payment clears. One parent login now covers every child in the family, and the message carries a payment link.

  • Reminder ladder automated per ageing bucket, with quiet hours enforced
  • Payments reconcile against the gateway daily
  • One family login instead of one login per child
  • Fees payable without a counter queue
  • One parent login per family
  • Reminders that stop on payment
School students gathered together outside a classroom, smiling

“I stay updated with my child's progress, homework and attendance in real time.”

Neha Gupta
Parent · Maria's Day School, Ramrajatala

In their words

Principals, registrars, faculty and parents

“Admission management is seamless now. DigiLocker verification alone saved us hundreds of hours.”

Manoj Tripathi
Registrar · St. Xavier's University, Kolkata

“We can now identify at-risk students and intervene before they fall behind.”

Prof. Kavitha Reddy
Dean of Academics · Hyderabad Institute of Technology

“We onboarded 80+ recruiters this year without any manual coordination.”

Ritu Sharma
Placement Officer · Amity University, Noida

“What used to take weeks of documentation now happens automatically. Our SSR was audit-ready in days.”

Dr. Suresh Nambiar
Principal · Sri Ramakrishna Engineering College

“We evaluated five platforms before choosing this one. The depth of compliance tools and analytics is unmatched.”

Dr. Arjun Mehta
Vice Chancellor · Sunrise Deemed University, Pune

“Our alumni network went from a static spreadsheet to an active community. Engagement tripled.”

Pooja Desai
Alumni Relations · GD Goenka University, Gurugram

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Where people go from here

Implementation How they got live in four weeks Pricing What it costs at your size CRM vs ERP Whether you need one system or two

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See Ivake running on your own data

Send us a sample before the call: a term of enquiries, a fee structure, or a class list. We load it and set up your programmes, so you see your own institution on screen rather than a demo account.

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  • 45 minutes, your data. Not a generic tour of features.
  • Migration mapped on the call. We show exactly where your current records land.
  • A written rollout plan within two working days, with phases, owners and dates.
  • No pressure to switch everything at once. Most schools and colleges start with one department or one intake.