The difference is the data model, not the features
Most institutional software keeps a copy of the student in every product. iVake keeps one identity. It moves through the lifecycle, picking up context at each stage, and is never created twice.
Every department works from the same record. Nothing is exported, and no department keeps its own copy.
One identity, many roles
Lead, applicant, student, alumnus: the same record all the way through. Duplicates are merged rather than multiplied.
Structure as configuration
Campuses, departments, programmes, batches, sections and fee structures are settings, not custom code. A group with eleven campuses runs one system with eleven contexts.
Automation you can read
Assignment rules, response timers, reminder schedules and approval chains are set up by your administrators, versioned and visible.
Every dashboard and accreditation report reads live records, with no overnight job. A REST API and webhooks cover everything iVake stores.
Four modules. One student record
Each stage of a student’s time with you, on the same record. Every handover is a status change rather than an export.
Before they enrol
Admission management
- Ads, website, fairs, walk-ins and referrals in one queue, with the campaign that produced each
- Calls, WhatsApp and email inside the record
- A form and eligibility rules per programme; DigiLocker documents pre-verified
- Merit lists, quotas, waitlists and offers with an expiry and a payment link
While they study
Campus operations
- Enrolment number, section, ID card, hostel and transport from data already collected
- Timetables, teaching loads and attendance marked once, on a phone or a device
- Assessment and examinations off the same enrolment data
- Fees, payroll, hostel, transport, library and stores, reconciled against the gateway daily
As they leave
Training & placement
- Placements, internships and higher study tracked as they occur
- Progression recorded against the student, not retyped
- Criterion data for accreditation as a by-product of ordinary work
After they graduate
Alumni management
- A verified directory, built from the student record
- Mentoring, events and giving
- A referral starts a new enquiry at stage 01, still attached to the graduate who made it
Pick a stage and see what it creates
Nine stages, four modules, one record. Nothing is typed twice and nothing is lost between departments.
Admission management · Marketing
Where the enquiry comes from
Ads, the website, education fairs, walk-ins and referrals all land in one queue. Each one keeps the campaign, medium and cost that produced it, so months later you can still say what an admission cost.
See iVake running on your own data
Share your fee structure and programmes before the call, or sample data with student names removed. We set them up, so you see your own institution on screen rather than a demo account.
- 45 minutes, your data. Not a generic tour of features.
- Migration mapped on the call. We show exactly where your current records land.
- A written rollout plan within two working days, with phases, owners and dates.
- No pressure to switch everything at once. Most schools and colleges start with one department or one intake.