See what e-commerce changes at your institution
Before vs. after adding e-commerce to iVake
Where you are today
Holding you back
Courses sold outside the system
A certificate course is sold through a separate form and payment link, and staff create each learner’s record and login by hand, days later.
Pain point
Uniforms sold from a notebook
Uniform and book-kit sales are tracked in a register at the counter, sizes run out without warning, and refunds are worked out by hand.
Pain point
Event passes on another site
Annual day or workshop passes are sold on a third-party platform that takes a cut, and the attendee list arrives as a spreadsheet to clean.
Pain point
Other income counted separately
Course fees, uniform sales and event income are totalled from three places before anyone can say what came in this term.
Pain point
- 3+Places other income is recorded
- DaysBefore a buyer gets access
- 2+Times each sale is keyed in
Your institution, transformed
Everything connected
Enrolled when the payment clears
A course purchase creates or updates the learner’s record and opens access, without anyone keying it in.
Solved
Stock shared by counter and app
Online orders and counter sales draw from the same stock count, so the last size is not sold twice.
Solved
Passes on your own record
Event passes are sold through your gateway, and attendees land on the record rather than in a download.
Solved
Every sale on the ledger
Each sale posts under its own ledger head and matches the gateway settlement, just like a fee.
Solved
- 1Checkout for courses, goods and events
- 0Learner records typed by hand
- 1Ledger for fees and other income
Ready to make the switch? See how it works for your institution.
Buyers get access as soon as they pay
Orders placed in the evening are handled in the evening. Purchases write straight to the records the rest of the institution already uses, so nobody opens access or reserves stock by hand the next morning.
- Course purchases create or update the learner’s record, enrol them in the batch and open access
- Uniform, book and stationery orders check the same stock as the counter and reserve it at purchase
- Event registrations add the attendee and send a confirmation on WhatsApp or email
One view of income beyond tuition
Income from workshops, uniforms and events belongs in the same books as fees. Each sale posts under its own head, so the term’s total is a report rather than a tally from three places.
- Each sale posts under its own ledger head: courses, uniforms, books, events
- GST applied per item at the rate your accountant sets, kept apart from exempt fees
- Gateway settlements matched against sales overnight, like fee payments
Discount codes and cart reminders without a separate shop
Some parents add a book kit to the cart and never check out; others would buy the stationery pack if they saw it next to the books. A few simple selling tools cover both.
- A reminder to families who left items in the cart, with a link back to it
- Related items suggested at checkout, such as the stationery pack with the book kit
- Discount codes with an end date, a usage limit and the items they apply to
E-commerce features
Everything you need to manage online sales effectively
Product types
Courses, uniforms, books, event passes and services in one catalogue.
Product details
Descriptions, images, syllabus and batch dates on each item.
Variants
Sizes, batches and formats on one product, each with its own stock.
Bundles
Book kits, uniform sets and course-plus-material packages at one price.
Sales reports
Orders, income and refunds by item, class and term.
Checkout & payments
UPI, cards and net banking through your gateway, receipt on the spot.
In the parent app
Families order with the same login they use for fees.
Audit trail
Every order, refund and price change logged with who made it.
Frequently asked questions
Get answers to common questions about e-commerce
Which payment methods work, and are card details stored?
Buyers pay by UPI, card or net banking through Razorpay, PayU, Cashfree or your bank’s gateway, and money settles into your account as it does for fees. The payment is completed on the gateway’s own page and a UPI PIN is entered in the buyer’s own app; iVake records the confirmation, not the card.
How does enrolment work when someone buys a course?
When checkout completes, iVake creates a learner record if one does not exist, or adds the course to the existing one. The learner is enrolled in the batch, access is opened and a confirmation is sent. A current student’s purchase is added to the record the school already holds.
Can we sell uniforms, books and courses from the same store?
Yes. One catalogue holds courses, physical goods, event passes and services, and one order can hold several kinds. What happens next depends on the item: a course enrols the learner, a uniform is reserved for collection or dispatch, and a pass adds the attendee.
How is stock shared between the counter and online orders?
Stores are on the same record, so online orders and counter sales draw from one count. An online order reserves the item at purchase, so the last size cannot be sold twice, and a low-stock alert goes out at the level you set.
What selling tools are included?
Discount codes with end dates, usage limits and the items they apply to; reminders to families who leave items in the cart; related items suggested at checkout; and bundles such as a book kit with its stationery pack at one price.
How does sales income appear in the accounts?
Each sale posts to the ledger under the head you map it to, such as uniforms, books, courses or events. A refund reverses the original entry. Settlements are matched against the ledger overnight, and the day book goes to Tally or Zoho Books with the rest of your fees.
Can we charge GST on items that attract it?
Yes. Your accountant sets the rate for each item, iVake applies it at checkout and keeps it apart from fees that are exempt, and GST reports come from the same records. Confirm the rates that apply to you with your tax adviser.
Cloud, hosted in your region
REST API & webhooks- SSO: Google, Microsoft & SAML
Encrypted, backed up daily
Built for the DPDP Act- Full security details
Built for your institution type
See how this feature works for your specific institution
CBSE, ICSE & state-board schoolsUniforms, book kits and event passes from the parent app
ITIs, polytechnics & skill centresShort courses sold and enrolled without paperwork
Degree collegesCertificate courses and event passes for outside learners
UniversitiesContinuing education sales across departments
Playschools & pre-primaryActivity kits and term extras ordered by parents
Coaching institutesCourse-plus-material packages, enrolled in the batch on payment
Integrations, comparisons & tools
Extend e-commerce with integrations, see how iVake compares, and run the numbers
Related features
Online Fee Payment
Families pay fees from a phone, with the receipt issued and the ledger updated.
Accounting
Fees, payroll and stores on one ledger, exported to Tally or Zoho Books.
Inventory Management
Stores and consumables on the same record, issued and counted.
Sales Management
Income beyond tuition, from short courses to facility hire, tracked to the invoice.
Learning Management System
Course content and assessments on the same student record.
Event Management
Events, registrations and attendance recorded against each attendee.
More in finance & administration
Explore other features in this category
Ready to transform your online sales?
See how iVake sells courses, uniforms and event passes through one checkout, so every sale reaches the right record and the right ledger.
Try it free for 30 days. No credit card required.