4 weeksTypical go-live for a single centre
₹8Per student a month, up to 200 on roll
0Enquiries and walk-ins counted towards your bill
4 setsOf one test paper, each OMR sheet marked against its own key
From walk-in to weekly rank list
What the front desk, faculty and accounts use every day.
Walk-ins and enquiries
Walk-ins, calls, ads and referrals in one list, each assigned to a counsellor and worked the same day.
Batches
Morning, evening and weekend batches with capacity, faculty and rooms, and students joining a running batch.
Instalments and concessions
Instalment plans, approved concessions, part payments and refunds on withdrawal, on one ledger.
OMR weekly tests
Answer sheets scanned in bundles, each set marked against its own key, with negative marking by section.
Rank lists
Test scores from every batch ranked in one list, with equal scores sharing a position.
Online tests and question bank
Questions tagged by subject, topic and difficulty, marked on submission, with negative marking you set.
Parent updates
Absence alerts, test results and instalment reminders sent to parents on WhatsApp or SMS.
Attendance
Faculty mark each batch from a phone, and students below your minimum are flagged.
Online classes
Online classes and doubt sessions from the timetable, with attendance on the same register.
How a coaching institute goes live
Roughly four weeks for a single centre, and six to eight if you run several branches.
Set up courses and batches
Courses, batches, timings, faculty and fee plans are recorded with your concession rules. Each new batch then starts from the settings of the last.
Bring enquiries and students across
Past enquiries import with their source and stage. Students, batches and fee balances are reconciled against your registers before you sign off.
Train the front desk and faculty
Counsellors learn walk-ins and follow-ups, faculty learn attendance and tests on their phones, and accounts learn instalments. Sessions are recorded.
Go live before the next rush
The easiest start is before results season or a new batch. Your implementation manager is on call through go-live and your first admission rush.
Plan instalments that add up
Split a course fee into dated instalments with a reminder date for each, so the plan adds up to the fee exactly. Free, no account needed.
Try the fee plan calculatorAvailable in your region
Your records are held in the region your institution is in, with access set by campus, department and role.
IndiaHosted in India, built for the DPDP Act- GCCFor institutions across the Gulf states
- Southeast AsiaHeld in the region your campus is in
- AfricaHeld in the region your campus is in
Questions coaching institutes ask
Short answers. The demo covers the rest.
Results day brings 60 walk-ins. How do we avoid losing them?
A reception tablet logs each walk-in and hands it to a counsellor’s queue. Calls, WhatsApp messages and the next follow-up are logged against the enquiry, and an enquiry nobody works goes to the team lead instead of quietly ageing.
A counsellor promised a concession. How is that controlled?
Concessions are entered once, with the approval behind them, and applied before the amount is shown. Nothing lives on a sticky note: the fee plan, the concession and who approved it stay on the student’s ledger, and instalment reminders go out with a payment link.
Can we run weekly tests and publish rank lists?
Yes. Tests run on OMR sheets or online. Each paper set is marked against its own key, with negative marking by section, and scores go to the gradebook. Rank lists are drawn from those scores, and faculty see which questions the batch found hard.
Do parents see attendance and test results?
Yes. Parents hear about an absence the same day, and see attendance, results, fee receipts and notices in the parent app, with one login per family. Instalment reminders stop the moment a payment clears.
Does it suit spoken-English and language institutes?
Yes. Admissions run all year, learners join a running batch at their level, and reading, writing, listening and speaking are recorded separately. Completion certificates come from the record, shared through a download link that expires.
Can we run several branches?
Yes. Each branch keeps its own batches, rooms and fees, faculty can teach at more than one, and the owner sees one combined view.
How much does iVake cost for a coaching institute?
The ERP is ₹8 a student a month up to 200 students, ₹7 from 201 to 10,000 and ₹5 above that. Admission management (₹4,999), Training & placement (₹3,999) and Alumni management (₹2,999) are flat monthly add-ons. Onboarding is a one-time ₹10,000, covering migration and training. GST at 18% is extra; quarterly billing saves 5%, yearly 15%.
Is there a free trial?
Yes. Try iVake free for 30 days with full feature access and no credit card, at app.ivake.com. If you continue, your first invoice includes the one-time ₹10,000 onboarding.
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