See what Google Meet integration changes at your institution
Before vs. after connecting Google Meet to iVake
Where you are today
Holding you back
Links made by hand every week
Teachers create a new Meet link for each class and paste it into an email or a class WhatsApp group.
Pain point
A substitute sends a new link
When another teacher takes the class, a fresh link goes out and students holding the old one wait in an empty room.
Pain point
Attendance stuck inside meet
Who joined is visible only in Google Meet, so the register is copied up by hand later, or not at all.
Pain point
Students hunting for today’s link
Families scroll back through weeks of messages to find the right link, and the class starts late.
Pain point
- 3+Places a class link is shared
- 2+Times online attendance is written down
- DaysBefore an online absence reaches the register
Your institution, transformed
Everything connected
Links come from the timetable
Each online period gets its Meet link when the timetable is published, without a teacher creating one.
Solved
Same link when the teacher changes
A substitution or a reschedule updates the period and the invite, not the link students already have.
Solved
Joins written to the register
Join and leave times land on the attendance register used for classroom periods, against your own thresholds.
Solved
Today’s class in the app
Students and parents see the period and its link in the iVake app, beside the rest of the timetable.
Solved
- 1Link per online period for the term
- 0Links pasted into group messages
- 1Register for online and classroom attendance
Ready to make the switch? See how it works for your institution.
Online classes that follow the timetable
The timetable already decides when a class happens, so it decides the meeting too. Nobody creates, forwards or re-sends links by hand, and a changed period changes the invite rather than the link.
- A Meet link created for each online period when the timetable is published
- The link stays the same through substitutions and reschedules
- Calendar invites sent to students’ Google Workspace addresses
Attendance from who actually joined
When the class ends, join and leave times from Google Meet are matched to the students enrolled in the section and written to the attendance register, so an online period counts the same way a classroom period does.
- Join and leave times matched to enrolled students after each class
- Late joins and early exits marked against the thresholds you set
- Online absences reach the shortage list and parent alerts like any other
Inside the Google Workspace you already run
Institutions on Google Workspace keep their accounts as they are. Staff and students use the same Google identity they use for mail and Drive, and nobody is issued a separate video login.
- Sign-in with Google Workspace accounts, created and closed from your directory
- Set up once by your IT administrator, not per teacher or per class
- Recordings linked to the class, in a Drive folder the institution owns
Google Meet Integration features
Everything you need to run online classes on Google Meet
Timetable meetings
A Meet link created for each online period from the timetable.
Student & parent app
Today’s online classes and their links, beside the timetable.
Attendance reports
Online and classroom attendance in the same reports and exports.
Role-based access
Access set by campus, department, programme and role.
Participation trends
Late joins, early exits and online absence by section and student.
Automatic updates
Substitutions, reschedules and cancellations update the invite.
Audit trail
Meetings created, changed and cancelled, logged with the actor.
Google Workspace Sign-in
Existing Google accounts, created and closed from your directory.
Frequently asked questions
Get answers to common questions about Google Meet integration
Do students need a separate account to join online classes?
No. Students join with the Google Workspace account your institution already issues. Sign-in to iVake uses the same identity, so there is nothing new for students to create and nothing extra for IT to hand out.
What does our IT administrator have to set up?
Your Google Workspace administrator approves iVake’s access for the domain once. After that, meetings are created from the timetable; teachers and coordinators never handle credentials or connect their own accounts.
Where are recordings kept, and who can open them?
Recordings stay in Google Drive, in a folder owned by the institution rather than a teacher’s personal Drive, and the link appears against the class for enrolled students. When a teacher leaves, the recordings stay. Whether recording is available depends on your Workspace edition.
What happens when a class is rescheduled or cancelled?
Change the period in the timetable and the calendar invite follows it; the link students already have does not change. A cancelled period withdraws the invite and shows as cancelled in the app, with no message for the teacher to send.
Can we run large sessions such as an orientation or a parents’ meeting?
Meetings are created within the limits of your Google Workspace edition. Participant caps and live streaming depend on the edition you hold, so check with your Google administrator before scheduling a large event.
How does attendance from Google Meet work?
After the class ends, join and leave times are read from Google Meet and matched to the students enrolled in the section. Present, late and left early are worked out against your thresholds, and the result sits in the same attendance register as classroom periods.
What student data does Google receive?
Meetings run on your institution’s own Google Workspace, under your agreement with Google. iVake passes only what a meeting needs, such as the class, the time and the enrolled students’ Workspace addresses, and every meeting it creates or changes is written to the audit trail.
Cloud, hosted in your region
REST API & webhooks- SSO: Google, Microsoft & SAML
Encrypted, backed up daily- Built for the DPDP Act
- Full security details
Built for your institution type
See how this feature works for your specific institution
UniversitiesOnline electives across campuses on one register
Degree collegesEvening and weekend lectures counted for eligibility
CBSE, ICSE & state-board schoolsRemedial and holiday classes on the same timetable
ITIs, polytechnics & skill centresOnline batch sessions with hours on the record- Coaching institutesOnline batches run from one timetable
Professional collegesLecture links unchanged through substitutions and reschedules
Integrations, comparisons & tools
Extend Google Meet integration with other connections, see how iVake compares, and run the numbers
Related features
Live Classroom
Online classes run from the timetable, whichever video tool you use.
Time Table
Periods built around teacher availability, rooms and elective clashes.
Attendance Management
Attendance from a phone, with same-day alerts to parents.
Learning Management
Course material and assignments beside the student record.
Microsoft Teams
Course teams and class meetings for Microsoft 365 institutions.
Zoom
Zoom meetings created from the timetable, with attendance synced.
More in connected campus
Explore other features in this category
Ready to run online classes from your timetable?
See how iVake turns timetable periods into Google Meet classes, with attendance written to the same register as the classroom.
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