See what transport management changes at your institution
Before vs. after adding transport management to iVake
Where you are today
Holding you back
Routes redrawn by hand each year
Stops and pick-up times are rebuilt in a spreadsheet before term, and a route that does not work is found out from parents.
Pain point
The office fielding “where is the bus”
In the first weeks of term the front desk spends its mornings answering calls about bus timings and stops.
Pain point
Driver and vehicle papers in a file
Licences, fitness certificates and insurance are checked by hand, so an expiry is noticed after the date has passed.
Pain point
Breakdowns handled by phone
When a bus breaks down, parents at every stop wait without news while the office rings round for another vehicle.
Pain point
- 3+Lists for routes, riders and vehicles
- DailyCalls asking where the bus is
- WeeksBefore a lapsed document is noticed
Your institution, transformed
Everything connected
Routes and stops on the record
Each route holds its stops, times, vehicle and riders, and a student’s change of address flags the route it affects.
Solved
The bus on the parent’s phone
Parents see the live position and arrival time for their own child’s route, so the most frequent call to the front desk stops.
Solved
Documents kept with their dates
Driver, attendant and vehicle documents sit on the record, with reminders before each one lapses.
Solved
Delays told to the whole route
When a bus is running late or breaks down, every family on that route can be told at once.
Solved
- 1Record for route, rider and fee
- 0Transport charges re-typed
- LiveBus position for each family
Ready to make the switch? See how it works for your institution.
Route planning built on real student addresses
Plan each route from the students who actually ride it: their stops, their timings and the seats on the vehicle. When a student joins, leaves or moves house, the route that serves them is flagged.
- Routes with ordered stops, pick-up and drop times, and the vehicle, driver and attendant assigned
- New admissions, withdrawals and address changes flag the routes they affect
- Riders counted against each vehicle’s seats before the route is confirmed
Driver and vehicle records that flag expiry in time
Keep every driver’s licence and every vehicle’s fitness certificate, permit, insurance and PUC on the record, with a reminder before each date passes rather than after an inspection finds it.
- Driver and attendant profiles with licence, police verification and training dates
- Vehicle records with registration, fitness certificate, permit, insurance, PUC and service history
- Reminders ahead of each expiry, and a driver with a lapsed licence cannot be put on a route
Parents who know where the bus is
Put the bus on the parent’s phone. Families see their child’s bus and when it will arrive, are told when their child boards, and hear about delays without calling the transport office.
- Live position and arrival time from the bus GPS tracker, shown only for the family’s own route
- Boarding and alighting scans, so a child who did not get on is flagged before anyone waits at the gate
- Delay and breakdown messages to every family on the affected route
Transport management features
Everything you need to run school transport on the student record
Routes & stops
Ordered stops with pick-up and drop times for each route.
Rider allocation
Students assigned to a route and stop from their record.
Boarding scans
Boarding and alighting recorded, with a flag for a missed pick-up.
Live bus tracking
Position and arrival time from GPS trackers, for the family’s own route.
Driver & vehicle documents
Licences, fitness, permits and insurance, with expiry reminders.
Delay alerts
Messages to every family on a route when a bus is late.
Transport fees by route
Route-wise charges on the same ledger as tuition.
Transport reports
Ridership, seat use and running costs by route and vehicle.
Frequently asked questions
Get answers to common questions about transport management
How are mid-year admissions and address changes handled?
Transport reads the same student record as admissions. When a student joins, leaves or changes address, the routes that serve them are flagged. The transport coordinator assigns the new stop, and the parent app shows the updated route and timing.
Can parents see where the bus is, and how are delays communicated?
Yes. The parent app shows the live position and arrival time of their own child’s bus, and boarding is scanned so parents know their child is on it. When a bus is running late or breaks down, the transport office can message every family on that route by WhatsApp, SMS or the app.
Which driver and vehicle documents are tracked?
Driver and attendant records hold the licence, police verification and training dates. Vehicle records hold registration, fitness certificate, permit, insurance, PUC and service history. Reminders go out before each document lapses, and a driver whose licence has expired cannot be assigned to a route.
How does transport billing connect to the fee account?
Transport is billed by route on the same fee ledger as tuition, so it appears on the parent’s fee screen and receipt with everything else. If a student stops using the bus during the term, the charge is adjusted according to the policy you set.
What reports help with the transport budget?
Reports combine ridership, seat use, fuel and maintenance costs by route and vehicle, so you can see which routes run half-empty and which vehicles cost most to keep on the road. They read live records rather than fuel slips and registers.
Which GPS devices work with iVake?
Bus GPS trackers are among the devices iVake connects to. Tell us the model your vehicles use during evaluation; for anything specific to you there is a documented REST API. Whatever the device, parents only ever see their own child’s route.
Can boarding be scanned with the ID cards students already carry?
Boarding and alighting are recorded on the bus, so the record shows who got on and off, where and when. Where students already carry RFID or smart ID cards, those cards can be used for the scan.
Cloud, hosted in your region
REST API & webhooks
SSO: Google, Microsoft & SAML
Encrypted, backed up daily
Built for the DPDP Act- Full security details
Built for your institution type
See how this feature works for your specific institution
CBSE, ICSE & state-board schoolsLive bus position and boarding alerts for families- Playschools & pre-primaryAttendant and pick-up details for the youngest riders
Degree collegesRoute-wise transport fees on the student ledger
UniversitiesRoutes and vehicles per campus, reported together- Residential & international schoolsDriver and vehicle documents kept in date
School groups & trustsRunning costs by route and vehicle for every branch
Integrations, comparisons & tools
Extend transport management with integrations, see how iVake compares, and run the numbers
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More in campus operations
Explore other features in this category
Ready to transform your school transport?
See how iVake puts routes, riders and the bus itself on one record, so parents stop calling to ask where it is.
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