See what a news portal changes at your institution
Before vs. after adding the news portal to iVake
Where you are today
Holding you back
News scattered across departments
Each department sends its own emails and WhatsApp forwards, so students follow none of them and miss the ones that matter.
Pain point
Everyone gets everything
A change to day scholars’ bus timings reaches hostel residents too, and people learn to ignore institutional messages.
Pain point
One story, written four times
The communications team rewrites the same item for the website, an email, an app message and the screen in the foyer.
Pain point
No proof a policy reached students
When a peer team asks how students learned of a revised attendance rule, the office has a sent email and no record of who read it.
Pain point
- 5+Channels carrying the same news
- 3+Versions written of every story
- 0Record of who read a policy change
Your institution, transformed
Everything connected
One portal, one editorial queue
Departments submit, the communications office reviews, and approved stories appear in one place.
Solved
News by role and programme
Campus, programme, batch, section and role come from student and staff records, so each person sees what applies.
Solved
Written once, sent everywhere
An approved story goes to the portal, the app and the email digest from one publish action.
Solved
Readership on record
Each story shows its target audience and who opened it, with dates, for the policy file.
Solved
- 1Editorial queue for every department
- 0Mailing lists kept by hand
- 1Publish action for every channel
Ready to make the switch? See how it works for your institution.
One editorial queue for every story
When every department publishes on its own, the institution speaks with a dozen voices. A single queue lets the communications office decide what goes out, when, and how prominently.
- Departmental submissions reviewed and approved before they reach the portal
- Style and brand checked at the editing stage, whichever department wrote the story
- Priority levels, so a policy change is not placed beside a sports fixture
News targeted from the records you already keep
A first-year student and a professor share a campus but very little of the same news. The portal reads campus, programme, batch, section and role from iVake, so nobody maintains a mailing list.
- Audiences built from enrolment, programme, year, transport route and staff department
- A student who changes programme or section sees the news for the new one without re-subscribing
- Staff see policy, department and governance news, not orientation reminders
Publish once, reach every channel
Posting one item to the portal, an email, the app and a text message should not be four separate jobs. Each channel takes the version it needs from the same approved story.
- One approved story sent to the portal, the app and the email digest together
- Each channel gets a length that fits: headline, summary or full article
- A daily or weekly digest instead of one email for every story
News portal features
Everything you need to publish campus news people actually read
News portal
Stories by category and priority, on the web and in the app.
Editorial workflow
Submit, review, approve and schedule, with author and approver recorded.
Audience targeting
By campus, programme, batch, section, role and staff department.
App notifications
Urgent stories as notifications, within limits the institution sets.
Email digest
A daily or weekly summary of approved stories.
Readership reports
Audience targeted, people who opened it and when, for every story.
Department sections
Departments with their own editors publish within their own scope.
Access & audit trail
Who can submit, approve and publish is set by role, and changes are logged.
Frequently asked questions
Get answers to common questions about the news portal
How does the portal know what to show each student without mailing lists?
It reads campus, programme, year, batch and section from the student record, and department and role from the staff record. When a student moves programme or section, what they see changes with the record, not with a list someone edits by hand.
Can departments still publish their own news?
Yes. You can route every story through the communications office, or let departments with their own editors publish within their scope while institution-wide stories still need central approval. Each story records who wrote, reviewed, approved and published it.
How does one story go out on different channels?
Each channel has its own template. The portal carries the full story, the email digest a headline and short summary with a link, and the app notification a short headline. Editors can adjust any channel’s version before publishing.
Can we show that a policy change reached students?
For each story you can report the audience it was sent to, how many opened it, what share of the audience that was, and when. For changes such as attendance or examination rules, that is a record of what was communicated, to whom and when, which says more than an email send log.
Do departmental newsletters have to stop at launch?
No. The portal can run alongside them while the readership figures show departments which route reaches their audience. A department that still wants a newsletter can send it as a digest through the same editorial queue.
How do we avoid flooding students with notifications?
The institution decides which categories and priorities may send a notification, typically urgent policy changes, deadlines and closures. Within that, each person chooses what they are notified about, and every story stays on the portal. Emergency notices such as a campus closure can be set to reach everyone.
Can parents see school news too?
Yes. Stories can be aimed at parents by class and section and appear in the parent app, which has one login for every child in the family, next to attendance, results, fees and notices.
Built for your institution type
See how this feature works for your specific institution
CBSE, ICSE & state-board schoolsSchool news to parents by class, in the parent app
UniversitiesCampus and faculty news from one editorial queue
Degree collegesPolicy changes with a read record for the IQAC
ITIs, polytechnics & skill centresBatch and placement news for each trade
Playschools & pre-primaryShort updates to the parents of each group
School groups & trustsNews by branch, each with its own editors
Integrations, comparisons & tools
Extend the news portal with integrations, see how iVake compares, and run the numbers
More in engagement & outreach
Explore other features in this category
Ready to publish campus news once?
See how iVake sends every story through one editorial queue, reaches each person by role and programme, and records who read it.
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