See what a KPI dashboard changes at your institution
Before vs. after adding the KPI dashboard to iVake
Where you are today
Holding you back
Figures collected from three offices
Someone spends days each month asking admissions, accounts and the exam cell for numbers, then reconciles them in a spreadsheet.
Pain point
One number, no breakdown
The board sees an overall attendance or pass figure, but not which campus, programme or section is pulling it down.
Pain point
Years of data rebuilt for a visit
A peer team asks for several years of figures by programme and category, and the answer is pieced together from old files with different headings.
Pain point
Accounts sees intake too late
A shortfall in admissions reaches the finance view only when fees fail to arrive, after the time to act has passed.
Pain point
- 3+Offices asked for the same figures
- 2+Versions of one number in a meeting
- WeeksBefore the report is current
Your institution, transformed
Everything connected
Read, not reported
Every dashboard reads live records with no overnight job, so the figure in the meeting is today’s.
Solved
From headline to section
Group dashboards drill down to campus and programme, and each figure opens the records behind it.
Solved
Evidence already collected
NAAC criterion data, outcome attainment and AISHE returns come from the same records, year after year.
Solved
Where two problems meet
A section slipping on attendance whose families are also behind on fees arrives as one flag, not two reports.
Solved
- 1Set of figures for the board pack
- 0Numbers keyed in for a report
- 1Screen for each role
Ready to make the switch? See how it works for your institution.
One set of figures for every leadership role
When the principal, the director and accounts each bring their own numbers, the meeting argues about data instead of deciding. Each role opens one screen built from the same records, scoped to what that role may see.
- A principal’s view of attendance, fee collection and enquiries, and where they overlap
- A registrar’s view of APAAR verification, results published and certificates due
- A vice-chancellor’s view of NAAC readiness, placements and intake across campuses
From the headline number to the records behind it
An overall figure says little on its own. Open it to see the campus, programme and section behind it, and then the students themselves, without asking anyone to run a query.
- Drill from the group to campus, programme, section and student
- This term compared with last term on the same definitions
- Measures that cross the threshold you set are flagged with the reason beside them
Accreditation and board reports from records you already hold
When NAAC or the university asks for several years of figures by programme and category, the answer should be a report you run. The figures come from the same records every year, so a new request is a reporting change, not a project.
- NAAC criterion-wise data and CO/PO/PSO attainment from live grade books
- AISHE, AICTE and university returns generated from the same student record
- Scheduled extracts to Power BI or Looker Studio for your own analysis
KPI dashboard features
Everything you need to manage institutional performance effectively
Drill-down
Open any figure to see the campus, programme, section and students behind it.
Segmentation
Filter by campus, department, programme, class or term.
Period comparison
This term against last term, on the same definitions.
Thresholds & flags
Measures that cross your line are flagged with the reason beside them.
Role-based views
A teacher sees their sections; a vice-chancellor sees every campus.
Accreditation data
NAAC criteria, NBA attainment and AISHE returns from the same records.
Power BI & Looker Studio
Scheduled extracts or a read replica for your own reporting tool.
Audit trail
What was shown, and what was done about it, stays on the record.
Frequently asked questions
Get answers to common questions about the KPI dashboard
Which measures are on the dashboard, and can we add our own?
Each role starts with the measures its work depends on: attendance, fee collection and dues, enquiries and applications, results and grade books, APAAR verification, placements and accreditation readiness. Measures particular to your institution are set up during implementation.
Who decides what each role can see?
Access follows the same settings as the rest of iVake: campus, department, programme and role. A teacher sees their own sections, a principal sees the institution and a vice-chancellor sees every campus. Nobody can widen their own view.
How does drill-down work?
Every figure links to the records behind it. Open the attendance figure to see it by campus, then programme, then section, then the students and the periods they missed. Fee, admission and result figures open the same way.
Can it produce figures in the format NAAC, NBA or AISHE asks for?
iVake holds NAAC criterion-wise data and supports the Self-Study Report, computes CO/PO/PSO attainment from live grade books, and generates AISHE, AICTE and university returns from the same records. When a manual changes, it is a reporting change, not new data entry.
What happens when a measure crosses a threshold?
The role responsible sees it flagged each morning with the reason, such as a section under 90% for six days whose students are also behind on fees. Attendance shortages are checked every day against your own threshold, and parents are told the same day.
Do we need a separate data warehouse or BI tool?
No. Every dashboard reads live records, with no overnight job. If your team already uses Power BI or Looker Studio, scheduled extracts or a read replica feed it from the same data.
Can a group with several campuses see one combined view?
Yes. Each campus keeps its own programmes, fee structure and admissions team, and the group office sees one combined view where a term such as “application” means the same thing everywhere, drilling down to campus and programme.
Are reports and dashboards charged separately?
No. Reports and dashboards are never charged extra at any price band, and neither are additional staff logins.
Cloud, hosted in your region
REST API & webhooks- SSO: Google, Microsoft & SAML
Encrypted, backed up daily- Built for the DPDP Act
- Full security details
Built for your institution type
See how this feature works for your specific institution
CBSE, ICSE & state-board schoolsAttendance, fees and enquiries for the principal each morning
UniversitiesGroup view that drills down to campus and programme
Degree collegesNAAC readiness and outcome attainment on one screen
ITIs, polytechnics & skill centresCounselling and placement outcomes for funder reports
Playschools & pre-primaryDaily attendance and fee dues at a glance
Professional collegesPlacements, intake and NBA attainment in one view
Integrations, comparisons & tools
Extend the KPI dashboard with integrations, see how iVake compares, and run the numbers
Related features
Dashboard
Each role’s working screen, with the day’s tasks and figures.
Reporting & Analytics
Registers, returns and exports read from the records staff work in.
Attendance Management
Attendance from a phone, with same-day alerts to parents.
Financial Management
Instalments, concessions and dues on one ledger, reconciled daily.
Examination System
Eligibility, hall tickets and results from the records already kept.
iVake AI
Insights for each role each morning, and agents that do the chasing.
More in strategic capabilities
Explore other features in this category
Ready to transform your institutional reporting?
See how iVake gives every leader one set of live figures, each linked to the records behind it, so meetings decide instead of reconcile.
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