3 fee headsTuition, hostel and mess billed separately on one ledger
IB & CambridgeRun beside CBSE or ICSE, each reported on its own terms
1 loginPer family in the parent app, however far from campus
4 weeksTypical go-live for a school
What a residential school runs on iVake
The classroom, the boarding house and families far from campus, in one place.
Hostel and rooms
Houses, rooms and beds, with allocation, change requests and maintenance kept together.
Roll calls and outpasses
Hostel roll calls, evening prep, outpasses and weekend leave marked against each boarder.
Health and sick bay
Allergies, medication and sick-bay visits, seen only by the nurse, the warden and staff you allow.
Tuition, hostel and mess fees
Separate fee heads with instalments and sibling concessions, paid from any city by UPI or card.
Parent app
Results, hostel notices and fees, with leave requests and permissions answered from a parent’s phone.
Several curricula
IB criteria, Cambridge grades and board marks kept per programme, with reports in each format.
Admissions all year
Boarding or day choice, document checks and mid-year joining for families on the move.
Passports and permits
Passport, visa and residence permit expiry dates on file, with a reminder before one lapses.
Prep and activities
Classes, games, evening prep and weekend activities planned around staff, rooms and shared facilities.
How your school goes live
Planned around arrival day, the first exam and the first home leave.
Map classrooms and hostels
We note your houses, rooms and beds, mess plans, leave rules and each curriculum you run, with its grading scale and report format.
Bring your data across
Students, room allocations, health notes, guardian contacts and fee dues are imported and checked against your source before you sign off.
Train by role
Wardens learn roll calls and outpasses, the nurse learns health notes, teachers learn attendance and marks, and parents are shown the app.
Stay close through the first term
Your implementation manager is on call from arrival day through the first exam and the first home leave.
Hostel, transport and library on one system
See how hostel rooms, bus routes and library fines sit beside tuition, so nothing is left owing when a student leaves.
See campus operationsAvailable in your region
Your records are held in the region your institution is in, with access set by campus, department and role.
IndiaHosted in India, built for the DPDP Act- GCCFor institutions across the Gulf states
- Southeast AsiaHeld in the region your campus is in
- AfricaHeld in the region your campus is in
Questions residential schools ask
Short answers for principals, wardens, bursars and parents.
How does the warden know every boarder is back after an outing?
Outpasses and weekend leave are marked when a boarder goes out. At roll call the warden marks who is back on a phone, and the list shows who is on campus, still out or at home, without a gate register.
Who sees health notes, and who sees marks?
Access is set by role. A hostel warden sees residents, not marks. A class teacher sees their own sections. Health and fee details are restricted separately, and every read and change is logged.
How does the mess know about allergies and diets?
Allergies and vegetarian or Jain diets are kept with the mess plan on each boarder’s profile, so the kitchen works from a current list rather than a notice on the wall.
Can IB or Cambridge run beside CBSE or ICSE?
Yes. Grading scales and report formats are set per programme, so an IB Diploma group, an IGCSE group and a CBSE section can run in one school, each reported on its own terms.
Can families abroad pay in their own currency?
Families or employers can be invoiced in the currency agreed, and your accounts reconcile in the school’s base currency. Confirm your currencies and payment gateways with us during evaluation.
Can parents far away approve leave and trips?
Yes. Leave requests and permissions reach the parent app, and parents answer from their phone. Results, notices and fee receipts also arrive on WhatsApp, SMS or email.
How much does iVake cost?
The ERP is ₹8 per student a month up to 200 students, ₹7 from 201 to 10,000 and ₹5 above 10,000. Admission management (₹4,999), training and placement (₹3,999) and alumni management (₹2,999) are flat monthly add-ons. Onboarding is a one-time ₹10,000, covering migration and training. GST is 18% extra. Quarterly billing takes 5% off, yearly 15%.
Is there a free trial?
Yes. Try iVake free for 30 days at app.ivake.com, with full feature access and no credit card needed.
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