See what the parent portal changes at your institution
Before vs. after adding the parent portal to iVake
Where you are today
Holding you back
Parents ringing the office
Questions about attendance, marks and fees all arrive as phone calls, because families have no other way to check.
Pain point
Problems heard about at report card time
A run of absences or a slipping subject reaches home weeks after it began, when it is hardest to turn round.
Pain point
Fee notices that go astray
Printed fee slips are lost in school bags and reminders go to an old number, so payments arrive late.
Pain point
Notices spread across too many channels
Circulars go out on paper, class WhatsApp groups and SMS, and parents miss the one that mattered.
Pain point
- 3+Channels a notice might arrive on
- 2+Calls to answer one simple question
- WeeksBefore a family hears about a problem
Your institution, transformed
Everything connected
Families check it themselves
Attendance, results, fees and notices are in the app, read straight from the records staff already work in.
Solved
Same-day word on absences
The parent on file hears on WhatsApp, SMS or email on the day their child is marked absent or late.
Solved
Fees paid from the phone
UPI, card or net banking in under a minute, with the receipt issued once the payment is confirmed and reminders stopped.
Solved
One place for notices
Notices arrive in the app, and every message sent is logged against the record it came from.
Solved
- 1Login for every child in a family
- 0Extra charge for parent app access
- Same dayAbsence alert to the parent
Ready to make the switch? See how it works for your institution.
Fewer calls to the front office
Every call asking about marks, attendance or fees is one your staff should not need to take. The app puts those answers where the parent can find them at any hour.
- Results with teacher remarks, visible as soon as the school publishes them
- Today’s attendance, marked by the teacher in class, visible the same morning
- Dues, receipts and the next instalment date, with payment by UPI, card or net banking
Problems noticed before the report card
When parents hear how things are going once a term, help comes too late. Seeing marks and attendance as they are recorded gives a family time to ask about it at home.
- Marks by assessment, so a pattern of missed homework shows before the term result
- Attendance history that makes repeated late arrivals or Monday absences easy to spot
- An alert the same day a child is marked absent, with a way to send the reason back
One app for every kind of family
Families differ. The app handles brothers and sisters in different classes, two guardians with different responsibilities and access your office controls, without a separate account for each child.
- Parents with more than one child switch between them from a single login
- Access set per guardian, so one can pay fees while another sees attendance and results
- Separated parents can hold independent logins, each with the access your office sets
Parent portal features
Everything families need to follow their child’s day, from one login
Absence alerts
A message on the day a child is marked absent or late.
Daily attendance
Each day’s attendance as the teacher marked it in class.
Absence history
Every absence with the reason given and the day it refers to.
Attendance trends
Patterns across weeks and months, such as repeated late marks.
Leave & absence reasons
Reasons and leave requests sent from the app, kept on the record.
Homework & results
Homework, internal marks and results, with teacher remarks.
Fees & receipts
Dues and instalments paid by UPI, card or net banking, with receipts.
One login per family
Every child from one login, with access set for each guardian.
Frequently asked questions
Get answers to common questions about the parent portal
What can parents see in the iVake parent app?
Attendance, timetable, homework, results, fees, certificates and notices, and the live position of their own child’s bus where the school runs transport. What each guardian sees depends on the access your office sets.
How does the app handle families with more than one child?
Parents log in once and see every child linked to them, switching between them in the app. Each child’s record stays separate, even when brothers and sisters are in different classes.
Can separated parents have separate access?
Yes. Each guardian can have their own login, and the office decides what each one sees: one might view and pay fees while the other sees attendance and results only. Changing one guardian’s access does not affect the other.
Is the parent app charged separately?
No. Parent and student app access is included at every price band and is never billed as an extra, however many families use it.
Do parents have to open the app to stay informed?
The app holds the full picture, but the messages that matter also arrive on WhatsApp, SMS or email: absence alerts, fee receipts and reminders, and results. A family that rarely opens the app still hears about them.
How quickly does information reach the app?
As soon as it is recorded. Attendance submitted by a teacher, a payment confirmed by the gateway or a result published by the school shows straight away, because the app reads the same records staff work in. If a teacher marked attendance offline, it appears once their phone syncs.
Can parents send the reason for an absence?
Yes. The absence message invites a reply, and parents can also submit the reason from the app. It is kept on the student’s record against the day it refers to.
How is a family’s data protected?
Each guardian sees only their own children. Parental consent is recorded with its purpose and a timestamp, in line with the DPDP Act, and every change is written to the audit trail with who made it and the previous value.
Cloud, hosted in your region
REST API & webhooks
SSO: Google, Microsoft & SAML
Encrypted, backed up daily
Built for the DPDP Act- Full security details
Built for your institution type
See how this feature works for your specific institution
CBSE, ICSE & state-board schoolsOne login for every child, across classes
Playschools & pre-primaryThe day’s attendance and notices for young children
Degree collegesStudents pay their own fees from the app
Residential & international schoolsFamilies far from campus kept up to date
UniversitiesStudent and guardian access set separately
Coaching institutesSame-day absence alerts, test marks and instalment dues
Integrations, comparisons & tools
Extend the parent portal with integrations, see how iVake compares, and run the numbers
Related features
Transportation
Routes, stops, boarding scans and the bus on the parent’s phone.
Canteen
Counter sales, prepaid wallets and dietary flags on the student record.
Student Management
One student record from enquiry to alumni, read by every module.
Attendance Management
Attendance from a phone, with same-day alerts to parents.
Online Fee Payment
UPI, cards and net banking, with a receipt the moment payment is confirmed.
Notice Board
Circulars and notices to the right classes, logged as they are sent.
More in campus operations
Explore other features in this category
Ready to transform your parent communication?
See how iVake gives every family one login for attendance, results, fees and the bus, so the office phone rings less.
Try it free for 30 days. No credit card required.