See what student management changes at your institution
Before vs. after adding student management to iVake
Where you are today
Holding you back
Records scattered across systems
Admission forms in one place, marks in another, fees in the accounts package and documents in a cupboard.
Pain point
Parents calling the office
Families have no way to check attendance, results or fees, so every question becomes a phone call.
Pain point
The same student entered again
Every department keys in the same name, phone number and class, and no two copies quite agree.
Pain point
Problems found at term end
A student slipping on attendance and marks is noticed when the report card is printed, not while it can be fixed.
Pain point
- 3+Places one student is recorded
- 2+Times the same details are re-entered
- WeeksBefore a problem is noticed
Your institution, transformed
Everything connected
One record per student
Profile, enrolment, attendance, marks, fees and documents on one file that every module reads.
Solved
Families see it themselves
Parents and students check attendance, results, fees and notices in the app, with one login for every child.
Solved
Written once, from admission
The applicant becomes the student without retyping, and every later change is made in one place.
Solved
Warnings while they help
Attendance shortages and falling marks are flagged against the thresholds you set, during the term.
Solved
- 1Record from enquiry to alumni
- 0Duplicate data entry
- 1Login for every child in a family
Ready to make the switch? See how it works for your institution.
Complete student profiles that stay current
Every student has one record that holds everything: personal and guardian details, enrolment history, documents and APAAR. When anyone updates it, everyone who is allowed to see it sees the change.
- All student data on a single profile, with no switching between systems
- DigiLocker documents arrive with the issuer’s signature intact
- Access by campus, department and role, so sensitive details stay protected
Academic tracking that catches problems early
See how students are doing now, not at the end of the term. Attendance and marks land on the record as they are entered, and students crossing the lines you set are flagged while there is still time.
- Attendance and marks recorded where the work happens, on a phone
- Live views for class teachers, heads of department and principals
- Early warnings when attendance or marks fall below your thresholds
Communication that brings parents into the loop
Parents should not have to call the front office to find out how their child is doing. Messages go out on the channel families already read, and the app shows the rest.
- Absence alerts, results and notices by WhatsApp, SMS or email
- One parent login for every child in the family
- Each message logged against the record it came from
Student management features
Everything you need to manage student records effectively
Student profiles
Personal, guardian and contact details on one record per student.
Enrolment
Programme, batch, section and roll number, carried from admission.
Subject registration
Subjects and electives recorded against the student’s enrolment.
Academic years
Every year’s enrolment, attendance and results kept on the same file.
Parent & student app
Attendance, results, fees and notices, with one login per family.
Documents & DigiLocker
Uploaded and DigiLocker documents stored with the student record.
APAAR & credits
APAAR verification status and credits kept on the record.
Access & audit trail
Role-based access, with every read and change logged.
Frequently asked questions
Get answers to common questions about student management
How do you handle students moving from another system?
Students, past results and fee ledgers are migrated from spreadsheets, older software or database exports, and reconciled line by line. Near-duplicates are held for a person to decide rather than merged silently.
Can parents access their child’s information?
Yes. Parents see attendance, results, certificates, fees and notices in the app, with one login for every child in the family, and only what their access allows.
How do you track students across multiple years?
The student keeps one record. Each year’s enrolment, attendance and results are added to it, so the full history is always on the same file.
What happens when a student graduates?
The same record carries on into alumni, with the academic history intact, so the institution keeps in touch without starting a new list.
How is sensitive student information protected?
Access is set by campus, department, programme and role, so a hostel warden sees residents, not marks. Every read and change is written to an audit trail with the previous value.
Does iVake support APAAR and DigiLocker?
Yes. APAAR verification status is tracked for every student on roll, and DigiLocker documents arrive with the issuer’s signature intact.
What is a student information system?
A student information system keeps a student’s administrative record in one database: personal details, enrolment, attendance, marks, fees and documents. It replaces spreadsheets and paper files with one source every department reads.
What is the difference between an SIS and an LMS?
An SIS holds the student’s record: enrolment, attendance, marks and fees. An LMS runs the learning itself: course content, assignments and online assessment. In iVake both read the same student record.
Cloud, hosted in your region
REST API & webhooks- SSO: Google, Microsoft & SAML
Encrypted, backed up daily- Built for the DPDP Act
- Full security details
Built for your institution type
See how this feature works for your specific institution
CBSE, ICSE & state-board schoolsOne record per child, with one login per family
UniversitiesOne record across campuses and programmes
Degree collegesEnrolment, subjects and APAAR on one file
ITIs, polytechnics & skill centresBatches, sessions and hours on the record
Playschools & pre-primaryGuardian details and notes kept in one place- Coaching institutesEarly warnings when attendance or test marks fall
Integrations, comparisons & tools
Extend student management with integrations, see how iVake compares, and run the numbers
Related features
Admission Management
Enquiries, applications, documents and fees on the record that becomes the student.
Attendance Management
Attendance from a phone, with same-day alerts to parents.
Course Management
Programmes, subjects and sections set up once and read by every module.
Examination System
Eligibility, hall tickets and results from the records already kept.
Financial Management
Fee structures, instalments, receipts and reminders on the same record.
Gradebook
Marks entered where the work happens, locked by deadline.
Ready to transform your student records?
See how iVake puts every student on one record, so your staff spend time on students instead of spreadsheets.
Try it free for 30 days. No credit card required.