See what leave management changes at your institution
Before vs. after adding leave management to iVake
Where you are today
Holding you back
Morning calls to the office
The front desk takes calls and messages about absent children every morning, noted on scraps of paper with no reliable record.
Pain point
No proof leave was asked for
At term end a parent insists they applied for leave, and nobody can find the letter, the call or the message.
Pain point
Requests waiting in inboxes
Leave letters sit with a class teacher or in an email inbox for days, while parents ring to ask whether they were approved.
Pain point
Approved, but marked absent
The office approves a leave, the class teacher never hears, and the register shows an absence someone must correct later.
Pain point
- 3+Places a leave request can land
- 2+People asked the same question
- DaysBefore a request is answered
Your institution, transformed
Everything connected
Applied for in the app
Dates, reason and documents sent from the parent app at any hour, with a reference number in reply.
Solved
A record that settles disputes
Every request keeps its time, its approver and its outcome, on the student’s record.
Solved
Routed to the right approver
Approval chains set by your administrators send each request to the class teacher, the head or the principal.
Solved
Leave in the register, not absence
Approved days show as leave in the class teacher’s register, and your rules decide how they count.
Solved
- 1Record per leave request
- 0Registers corrected by hand
- 1Place to see who is on leave
Ready to make the switch? See how it works for your institution.
One record for every request, not a pile of letters
Every request is kept in one place with its time, a reference, the approver and the decision. Nobody searches through messages to settle an argument about whether leave was asked for.
- Parents apply in the app with the dates, leave type, reason and an attachment
- A reference number confirms the request as soon as it is sent
- Medical certificates stay attached to the request on the student’s record
The right approver sees it first
Requests go to the approver your rules name. A day’s sick leave can stop with the class teacher, and a long family trip can go on to the principal, without anyone forwarding an email.
- Routing by leave type, length, class and campus, set by your administrators
- Approvers see pending requests in one list and approve, decline or ask for more in a tap
- Longer or unusual requests pass through several approvers in turn
Know who will be away before the register is opened
Approved leave reaches attendance on its own. Class teachers see who will be away, the office sees the patterns, and nobody reconciles a leave file with a register at the end of the month.
- Approved days appear as leave in the register, with nothing for the teacher to mark
- Class teachers see upcoming approved leave, so work can be set in advance
- Leave taken by type for each student, against the limits you set for each type
Student leave management features
Everything you need to manage leave requests effectively
Leave from the app
Parents and students apply with dates, leave type, reason and documents.
Supporting documents
Medical certificates and letters kept with the request.
Approval chains
Requests routed by type, length, class or campus, as your administrators set.
Register link
Approved days recorded as leave in attendance, not as absence.
Leave limits
Limits for each leave type, with a warning as a student nears them.
Notifications
Families and teachers told of each decision on WhatsApp, SMS or email.
Staff leave
Staff apply and are approved the same way, with their register updated.
Audit trail
Every request, approval and change logged with who made it and when.
Frequently asked questions
Get answers to common questions about student leave management
Can a parent apply for same-day sick leave early in the morning?
Yes. The app accepts requests at any hour. A same-day request reaches the class teacher before the register is opened, so the parent does not also need to call the office, and the request itself is the record.
How does a long leave that needs more than one approval work?
Your administrators set approval chains by leave type and length. A two-week trip might go to the class teacher first and the principal next. Each approver sees the request when it reaches them, and the family is told at each step, including when more information is needed.
Can we cap how much leave of each type a student takes?
Limits can be set for each leave type. A request that would pass a limit is flagged to the approver or sent to a more senior one, and a report lists students close to or over their limits.
Who marks the register for a student on approved leave?
Approved leave goes into the register. On the day, the student shows as on leave in the teacher’s app with nothing to mark. If the student turns up after all, the teacher marks them present, and the change is written to the audit trail.
Can we see which students have missed the most days this term, by leave type?
Yes. Absence and leave can be filtered by class, campus, leave type, date range and status, and a list drawn of everyone above the number of days you choose. Reports export in open formats.
What if a parent applies after the child has already been away?
Requests can be made for past dates, and your institution can send those to a stricter approver. Once approved, the absence on those days becomes leave, and both the original mark and the change are kept in the audit trail.
Can staff apply for leave in the same way?
Yes. Staff apply from the app, the request goes to the approver set for their department, and once it is approved the attendance register is updated and the member of staff is told on the channel they use.
How are on-duty days, such as sports or competitions, recorded?
They are recorded as on duty, not as absence. Your institution decides whether duty leave, medical leave and on-duty days count towards attendance.
Cloud, hosted in your region
REST API & webhooks- SSO: Google, Microsoft & SAML
Encrypted, backed up daily
Built for the DPDP Act- Full security details
Built for your institution type
See how this feature works for your specific institution
CBSE, ICSE & state-board schoolsParents apply from the app, with one login per family
UniversitiesLeave rules per campus and programme, on one record
Degree collegesMedical and duty leave counted the way your rules decide
ITIs, polytechnics & skill centresLeave per batch, with the hours missed kept
Playschools & pre-primarySick days reported by parents from the app- Residential & international schoolsHome leave requested by parents, approved in turn
Integrations, comparisons & tools
Extend leave management with integrations, see how iVake compares, and run the numbers
Related features
Attendance Management
Attendance from a phone, with same-day alerts to parents.
Student Management
One student record from enquiry to alumni, read by every module.
Multi-Level Approvals
Approval chains set by your administrators, versioned and visible.
Parent Portal
Attendance, results, fees and notices, with one login for every child.
Timetable Management
Periods, rooms and substitutions arranged against one timetable.
Faculty Management
Teaching load, substitutions and exam duty, visible rather than assumed.
More in daily operations
Explore other features in this category
Ready to transform your leave management?
See how iVake turns a leave request into an approved, recorded day away, so the office phone stops ringing about absences.
Try it free for 30 days. No credit card required.