Digital notice board & circulars

Each notice has an audience chosen from campus, class, section, programme, department and role, with students, parents and staff picked separately. The audience is worked out from current enrolment and staff records when the notice goes out, so a student admitted yesterday is included and one who has left is not.

Notices cover day-to-day matters such as a timetable change, an event or a holiday. Circulars carry formal weight: a change to rules, fees, examinations or the academic calendar. Circulars have their own types and their own numbering series, so one can be cited by number years later, along with its audience, date and read status.

Yes. Read status is kept separately for students, parents and staff, so a fee notice shows how many parents have opened it even if the class has not. Parents who have not read it can be sent a reminder by WhatsApp, SMS or email.

Mark the notice urgent and send it to a whole-campus audience. It is pinned at the top of every app and can go out by WhatsApp, SMS and email at the same time, for a sudden closure or a change on the day. Only staff with permission can send to the whole institution.

It leaves the active board, so nobody reads last week’s notice as if it were current. The notice, its audience, its approval history and its read status stay in the archive, searchable by academic year, term, audience, author and type, for reference or for an inspection.

Yes, within limits you set. A common arrangement lets the principal’s office publish to the whole institution while heads of department publish only to their own classes and staff. Notices can be routed for approval before they go live, and each one records who wrote it and who approved it.

A digital notice board replaces the corridor board and forwarded group messages with one place where the institution publishes notices and circulars. Each notice goes to a defined audience, appears on their phones, and keeps a record of who has read it.