See what reporting & analytics changes at your institution
Before vs. after adding reporting and analytics to iVake
Where you are today
Holding you back
Weeks assembling a return
An AISHE or AICTE return means extracts from admissions, exams and accounts on different days, reconciled in a spreadsheet before anyone signs.
Pain point
Years of data, by Friday
A peer team asks for progression across several batches, and staff spend a weekend joining files with mismatched roll numbers.
Pain point
A queue for every figure
A head of department wants pass percentages by programme and batch, and waits behind every other request for a new spreadsheet.
Pain point
Two numbers for the same thing
The board pack shows one enrolment figure and the finance report another, both pulled from the same system on different days.
Pain point
- 3+Systems joined for one return
- WeeksTo assemble a statutory return
- 2+Versions of the same headcount
Your institution, transformed
Everything connected
Returns from the same records
AISHE, AICTE, UGC and university returns come from the student record, so the number you file matches the one in your system.
Solved
History already on the record
Each year’s enrolment, attendance and results stay on the same student file, so a multi-year cohort is a filter, not a project.
Solved
Heads pull their own figures
Deans and heads of department run reports for their own programmes, within the access their role allows.
Solved
One set of figures
The board pack, the finance report and the dashboard read the same live records, and each figure links to the records behind it.
Solved
- 1Live source for every report
- 0Overnight jobs before a dashboard updates
- 1Set of figures for the board pack
Ready to make the switch? See how it works for your institution.
Statutory and accreditation reporting from live records
Answer regulator, university and accreditor requests without rebuilding the data pull every cycle. The figures come from the records staff work in every day.
- AISHE, AICTE, UGC and university returns generated from the student record
- NAAC criterion-wise data sets and NBA outcome attainment from the live grade book
- Each report run kept with the time, the person and the figures it produced
Build your own reports without waiting on IT
The exam cell, the IQAC and the accounts office define the reports they need: which fields, how they group and when they run. A saved report can be run again by anyone allowed, with their own filters.
- A report builder for choosing fields, grouping and totals from students, results, attendance and fees
- Filters by academic year, programme, department, campus or batch without rebuilding the report
- Saved reports that other authorised staff run with their own filter choices
Self-service figures, within the access each role has
Deans, heads of department and programme coordinators pull their own numbers instead of queuing at the office, and see only the programmes and fields their role allows.
- Report access set by campus, department, programme and role
- Column limits, so a teacher can see a grade distribution without student names
- Scheduled delivery by email, and extracts to Power BI or Looker Studio
Reporting & analytics features
Everything you need to answer the questions regulators, accreditors and boards ask
Standard reports
Registers, results, fee dues and shortage lists, ready to export.
Report builder
Fields, grouping, totals and filters chosen without code.
Statutory returns
AISHE, AICTE, UGC and university returns from the student record.
Accreditation data
NAAC criterion-wise data and NBA CO/PO/PSO attainment, with records linked.
Role-based access
Reports and columns limited by campus, department, programme and role.
Scheduled delivery
Reports sent by email on a schedule, as PDF, Excel or CSV.
BI extracts
Scheduled extracts and a read replica for Power BI or Looker Studio.
Audit trail
Every report run and export logged with the person who ran it.
Frequently asked questions
Get answers to common questions about reporting and analytics
Can reports produce AISHE and other statutory returns directly?
AISHE, AICTE, UGC and university returns are generated from the same student record, so the number you file matches the number in your own system. Portals and formats change; iVake holds the underlying data, so a new format is a reporting change rather than a fresh data collection. Always follow the current format for your category of institution.
What if we need a report that is not in the standard set?
Staff with the right role build it: choose the records, such as students, results, attendance or fees, add fields, set grouping and filters, and pick the layout. It can be saved and shared with chosen roles, with no development request.
How do permissions work when departments should see different data?
Access is set by campus, department, programme and role. A head of department running an enrolment report sees their own programmes, a dean sees the faculty, and the registrar sees the institution. Specific columns can be hidden by role, and every report run is logged.
Accreditors ask for several years of data. How far back can we report?
As far back as your records in iVake go. Each year’s enrolment, attendance and results are added to the same student record, so a cohort can be followed across years in one report. History migrated at onboarding is included, reconciled against your source before go-live.
How is this different from building reports in Power BI?
Reports in iVake read live records under the same permissions as the rest of the platform, with no pipeline to maintain. If you already use Power BI or Looker Studio, iVake sends scheduled extracts or provides a read replica, so the two work side by side.
Can reports be scheduled and sent to people automatically?
Yes. Reports run daily, weekly, monthly or on dates you set, and go by email to the people you choose as PDF, Excel or CSV. Each delivery is logged with the time, the recipients and the format.
Do reports and dashboards cost extra?
No. Reports and dashboards are included at every price band, and so are additional staff logins, so more people pulling their own figures does not change the bill.
Can we take all our data out for our own analysis?
Yes. The REST API covers what iVake stores, and a full export in open formats is available whenever you ask, including after the contract ends.
Cloud, hosted in your region
REST API & webhooks- SSO: Google, Microsoft & SAML
Encrypted, backed up daily- Built for the DPDP Act
- Full security details
Built for your institution type
See how this feature works for your specific institution
CBSE, ICSE & state-board schoolsAttendance, term results and fee dues for the principal
UniversitiesGroup dashboards that drill down to campus and programme
Degree collegesCO/PO/PSO attainment and criterion-wise NAAC data
ITIs, polytechnics & skill centresPlacement outcomes for funder reporting
Playschools & pre-primaryAttendance and fee reports without a spreadsheet
Professional collegesAICTE and university returns without rebuilding the figures
Integrations, comparisons & tools
Extend reporting and analytics with integrations, see how iVake compares, and run the numbers
Related features
Dashboard
Live figures for each role, each linked to the records behind it.
KPI Dashboard
Targets and indicators tracked against the live record.
NAAC & Accreditation
Criterion-wise evidence collected as the year happens.
Examination System
Hall tickets, seating, evaluation, revaluation and results.
Financial Management
Fee structures, instalments, receipts and dues on one ledger.
Student Management
One student record from enquiry to alumni, read by every module.
More in strategic capabilities
Explore other features in this category
Ready to stop rebuilding the same report?
See how iVake reads every return, accreditation figure and board number from the records your staff already keep.
Try it free for 30 days. No credit card required.