What comes in, and what goes back out
Most connections run in one direction, and it is worth knowing which before your IT team asks.
Into iVake
Out of iVake
Anything not on this list is reachable through the REST API and webhooks.
Every connection, by category
Six groups. Each lands against the student record it belongs to.
Payments
Razorpay
PayU
Cashfree
HDFC gateway
ICICI gateway
UPI & NEFT refsMoney settles into your accounts exactly as it does today. iVake records the transaction against the student and reconciles the gateway settlement file against the fee ledger every day.
Government & regulatory
DigiLocker
APAAR / ABC
NAD
AICTE returns
UGC / AISHE
State portalsDigiLocker documents arrive with the issuer’s signature intact, so verification is a consistency check rather than a judgement call. Issued marksheets and certificates go back into the student’s DigiLocker and Academic Bank of Credits.
Finance & accounting
Tally
Zoho Books
Bank statements
GST reports
TDS & payroll filing
Custom ledger exportOne export your auditor recognises.
Communication
WhatsApp Business
DLT-registered SMS
Transactional email
IVR & missed call
Dialers & call centre
App pushReach families where they actually read. Call recordings and outcomes from a connected dialer attach to the applicant record.
Campus hardware & identity
Biometric devices
RFID & smart cards
Bus GPS trackers
Google Workspace
Microsoft Entra ID
SAML SSODevices and directories you already own.
Learning & analytics
Moodle
Google Classroom
Teams & Meet
Power BI
Looker Studio
Read replicaTeaching tools and your own BI stack.
Everything in the platform is in the API
Your website, your app, your dialer and your reporting tool read and write through documented endpoints. Nothing is locked behind an export button.
- REST API over leads, applications, students, fees, attendance and results.
- Webhooks on state change, so your systems react instead of polling.
- Scoped keys with per-endpoint permissions and rate limits.
- Sandbox before anything touches live data.
- Bulk import and full export in open formats, at any time.
curl -X POST https://api.ivake.com/v1/leads \ -H "Authorization: Bearer $IVAKE_API_KEY" \ -H "Content-Type: application/json" \ -d '{ "name": "Ananya R.", "phone": "+919876543210", "programme": "btech-cse", "campus": "main", "source": { "channel": "meta_ads", "campaign": "cse-july", "cost_paise": 41200 }, "consent": { "whatsapp": true } }'Response · 184 ms
HTTP/1.1 201 Created{ "id": "lead_7Q2mK4nR", "stage": "enquiry", "counsellor": { "name": "Priya S.", "queue": "btech-cse" }, "duplicate": { "found": false, "checked": ["phone", "email"] }}Returns the lead id, the assigned counsellor and the deduplication result. A lead.stage_changed webhook fires on every subsequent movement through the funnel.
Getting your existing data in
The two questions every IT team asks first.
What can you import from our current system?
Students and their academic history. Staff records. Fee structures, with balances paid and outstanding. Attendance history, results, and enquiry records with their original source and stage. Documents come across as files attached to the right record. Anything with a defined structure can be mapped. The work is agreeing the mapping, not the transfer itself.
Our data is in spreadsheets, not a system.
That is the usual case. We work from your actual files and agree a mapping. Then we run a trial import into a test copy and show you the result before anything touches live data. Messy data gets cleaned during mapping, not after go-live.
See iVake running on your own data
Share your fee structure and programmes before the call, or sample data with student names removed. We set them up, so you see your own institution on screen rather than a demo account.
- 45 minutes, your data. Not a generic tour of features.
- Migration mapped on the call. We show exactly where your current records land.
- A written rollout plan within two working days, with phases, owners and dates.
- No pressure to switch everything at once. Most schools and colleges start with one department or one intake.