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The class is marked from a phoneEveryone is present by default, so the teacher taps only the absentees. It takes under a minute, standing at the front of the room.
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It is written once, and read by everyoneNo register to copy up later, no separate attendance software to reconcile at the end of term.
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A message goes out the same morningNot a fortnight later on a report card. Parents find out while the day can still be asked about at home.
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Anyone slipping below the line is flaggedYou do not discover a shortage when it is too late to fix. The list updates every day against your own threshold.
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Exam eligibility works itself outEligibility is computed from the attendance already recorded, so nobody builds a spreadsheet the week before the examination.
Everything after the admission — on the same record
Academics, attendance, examinations, fees, payroll, hostel, transport, library and accreditation. This is not a second system you buy later. It is the same platform, carrying on with a student it already knows.
Student lifecycle
One profile that answers every question about a student
Attendance, marks, fees, hostel, discipline, mentoring notes, documents and messages, all in one place. When a parent rings, whoever picks up can answer. No checking four systems and calling back.
- Admission history, including the counselling conversation that brought them in
- Programme, batch, section, electives, credits and academic progression
- Attendance by subject with shortage and eligibility status
- Internal assessment, examination results, backlogs and CGPA trend
- Fee ledger, instalments, concessions, scholarships and dues
- Hostel room, transport route, library issues and campus services
- Mentoring notes, discipline record and welfare flags, visible only to staff you allow
- Documents, certificates issued, and the transcript when they leave
Karthik M. · B.Tech CSE · Sem 4ADMITTED JUL 2024 · SOURCE: ALUMNI REFERRAL
Active
Attendance83%eligible
CGPA8.14+0.22
Fee due₹0cleared
HostelH2-214mess opted
| Date | Event | By |
|---|---|---|
| 28 Aug | Internal assessment 2 — DBMS, 27/30 | Faculty |
| 26 Aug | Library — issued 2 titles | System |
| 21 Aug | Mentoring note added | Mentor |
| 14 Aug | Instalment 2 received — ₹62,000 | Gateway |
| 02 Aug | Bonafide certificate issued | Registrar |
Academics
Teaching generates the record. Nobody re-enters it later
Curriculum & credit structure
Programmes, regulations, semester or annual scheme, core and elective baskets, credits and prerequisites. NEP structures with multiple entry and exit points are supported.
Timetable generation
Build timetables around teacher availability, workload limits, room and lab capacity, and elective clashes. A substitution updates the teacher app and the student app at the same time.
Attendance, marked once
Mark it on a phone, a biometric device or an RFID card. Subject-wise and period-wise, with on-duty handling, shortage tracking, automatic parent alerts, and exam eligibility worked out for you.
Internal assessment
Assignment, quiz, practical, project and viva components with configurable weightings. Grade books lock on submission and keep a revision history for audit.
Examinations
Exam scheduling, hall tickets, seating plans, invigilation duty, question paper banks, evaluation, moderation, revaluation and result processing with grade computation.
Outcomes & attainment
Course and programme outcome attainment (CO/PO/PSO) worked out from the real marks in the grade book. Attainment levels, gaps and actions update as you go, instead of being assembled at accreditation time.
Watch it happen
One attendance register, four consequences
What a teacher does in forty seconds, and everything it sets off.
What leadership sees
The three numbers people actually ask for
Every figure below is read straight from the records staff are working in. Nothing is keyed in for the report.
Attendance this week
91.4%
Target 90%
Mon
94%
Tue
92%
Wed
88%
Thu
93%
Fri
90%
Fee collection, term 2
₹4.18 Cr
Term target ₹5.36 Cr
Collected
78%
Due this week
9%
Overdue
13%
Outcome attainment
3 of 12 gaps
Target 70%
CO1
86%
CO2
74%
CO3
58%
CO4
81%
Illustrative figures from a sample institution. Each bar links to the records behind it in Ivake.
Accreditation & compliance
Evidence captured as work happens, not reconstructed in March
For colleges and universities, the hard part of NAAC assessment was never understanding the criteria. It was proving what the institution already did. Record attendance, assessment, activities, publications and outcomes in one place as they happen, and the submission becomes a report rather than a project.
- NAAC criterion-wise data sets and support for the Self-Study Report (SSR), with the underlying records linked
- NBA criteria and outcome attainment computed from live grade books
- AICTE, UGC and university returns generated from the same records
- Activity records for seminars, NSS, extension work and MoUs, with the proposal, attendance, report and outcome kept together
- Student progression: placement, higher study, entrepreneurship and dropout, tracked continuously
- A workspace for your internal quality cell (IQAC) with owners, deadlines and gaps against each metric
Accreditation frameworks and portals change. Ivake stores the underlying data the criteria are built from. So a new manual means a reporting change, not another round of collecting everything again. Always follow the current manual for your category of institution.
| Criterion | Data captured | Owner | Gap |
|---|---|---|---|
| 1 · Curricular aspects | 94% | Dean, Academics | 2 BoS minutes |
| 2 · Teaching & learning | 100% | Controller of Exams | — |
| 3 · Research & extension | 71% | Dean, Research | 18 publications |
| 4 · Infrastructure | 88% | Estate Officer | AMC records |
| 5 · Student support | 96% | Dean, Students | 3 activity reports |
| 6 · Governance | 82% | Registrar | Feedback analysis |
| 7 · Institutional values | 90% | IQAC Coordinator | 1 audit report |
Each percentage links to the records behind it. Clicking a gap opens the exact list of what is missing and who owns it.
Watch it happen
A seminar in July becomes NAAC evidence in March
For colleges and universities. The evidence is collected as the year happens.
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A seminar happens on a Tuesday in JulySomebody takes a photograph. In most colleges that photograph is the only thing that survives to March.
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The whole file is kept togetherProposal, permission, participant list, attendance, report and outcome live as one object. Not four folders on three laptops.
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Marks already entered become attainmentCourse and programme outcomes are computed from the real grade book, not typed again into a separate accreditation file.
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The gaps are visible in August, not MarchEvery criterion has an owner, a deadline and a number showing how complete it is. You fix what is missing while there is still time.
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The report is assembled, not writtenThe Self-Study Report pulls from records that already exist. It becomes a review task rather than a term-long reconstruction.
Student & parent app
The app parents actually open
Attendance, timetable, homework, results, fee payment, certificates and school notices. No WhatsApp group, and no separate login for each child.
Attendance & alerts
Daily and subject-wise attendance, with a notification on absence rather than a monthly surprise.
Results & progress
Internal assessment, examination results and progress over time, in the same place as the timetable.
Fees
Dues, instalment dates, one-tap payment and instant receipts. Multiple children under one parent login.
Certificates & requests
Bonafide, transfer and character certificates requested in the app and issued digitally with a verification code.
What leadership sees
Where people go from here
Book a demo
See Ivake running on your own data
Send us a sample before the call: a term of enquiries, a fee structure, or a class list. We load it and set up your programmes, so you see your own institution on screen rather than a demo account.
- 45 minutes, your data. Not a generic tour of features.
- Migration mapped on the call. We show exactly where your current records land.
- A written rollout plan within two working days, with phases, owners and dates.
- No pressure to switch everything at once. Most schools and colleges start with one department or one intake.