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The class is marked from a phoneEveryone is present by default, so the teacher taps only the absentees. It takes under a minute, standing at the front of the room.
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It is written once, and read by everyoneNo register to copy up later, no separate attendance software to reconcile at the end of term.
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A message goes out the same morningNot a fortnight later on a report card. Parents find out while the day can still be asked about at home.
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Anyone slipping below the line is flaggedYou do not discover a shortage when it is too late to fix. The list updates every day against your own threshold.
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Exam eligibility works itself outEligibility is computed from the attendance already recorded, so nobody builds a spreadsheet the week before the examination.
Everything after the admission, on the same record
Academics, attendance, examinations, fees, payroll, hostel, transport, library and accreditation, carried on with a student the platform already knows.
Karthik M. · B.Tech CSE · Sem 5ADMITTED JUL 2024 · SOURCE: ALUMNI REFERRAL
Active
Attendance83%eligible, above 75%
CGPA8.14+0.22 after Sem 4
Fee due₹0Sem 5 cleared
HostelH2-214mess opted
| Date | Event | By |
|---|---|---|
| 28 Aug | Internal assessment 1 — Computer Networks, 27/30 | Faculty |
| 26 Aug | Library — issued 2 titles | System |
| 21 Aug | Mentoring note added | Mentor |
| 14 Aug | Sem 5 fee, instalment 2 — ₹62,000 | Gateway |
| 3 Aug | Bonafide certificate issued | Registrar |
One profile, every question about a student. When a parent rings, whoever picks up can answer.
One attendance register, four consequences
What a teacher does in forty seconds, and everything it sets off.
The three numbers people actually ask for
Read straight from the records staff work in. Nothing is keyed in for the report.
Attendance this week
91.4%
Target 90%
MonTueWedThuFri
94%92%88%93%90%
Fee collection, term 2
₹4.18 Cr
Term target ₹5.36 Cr
CollectedDueOverdue
78%9%13%
Outcome attainment
1 of 4 below
Target 70%
CO1CO2CO3CO4
86%74%58%81%
Illustrative figures from a sample institution. Each bar links to the records behind it.
Evidence captured as work happens, not reconstructed in March
Proving what the institution already did was always the hard part of NAAC. Record it as it happens and the submission becomes a report, not a project.
- Activities. A seminar’s proposal, attendance, report and outcome kept together, linked to its criterion.
- Attainment. Course and programme outcomes computed from the real grade book.
- Quality cell. An IQAC workspace with an owner, deadline and gap per metric.
- Manuals change. iVake stores the data the criteria are built from; a new manual is a reporting change.
89% overall readiness7 criteria6 open gaps
| Criterion | Data captured | Owner | Gap |
|---|---|---|---|
| 1 · Curricular aspects | 94% | Dean, Academics | 2 BoS minutes |
| 2 · Teaching & learning | 100% | Controller of Exams | — |
| 3 · Research & extension | 71% | Dean, Research | 18 publications |
| 4 · Infrastructure | 88% | Estate Officer | AMC records |
| 5 · Student support | 96% | Dean, Students | 3 activity reports |
| 6 · Governance | 82% | Registrar | Feedback analysis |
| 7 · Institutional values | 90% | IQAC Coordinator | 1 audit report |
Each percentage links to the records behind it. Clicking a gap opens the exact list of what is missing and who owns it.
The app parents actually open
Attendance, timetable, homework, results, fees, certificates and notices. No WhatsApp group, no separate login per child.
The queue at the fee counter, gone
- A parent, or in a college the student, pays in under a minute
- UPI, cards and net banking; no challan, no bank, no counter hours
- Receipt issued the second the gateway confirms; reminders stop on their own
- Instalments, sibling concessions and transport by route applied before the amount is shown
- Each payment posts to the ledger and matches the gateway settlement overnight
The bus, on the parent’s phone
- The front desk’s most frequent call, “where is the bus”, stops when the parent can see it
- Live position and ETA, only for their own child’s route
- Boarding and alighting scans; a child who did not board is a flag, not a discovery at the gate
- Driver, attendant and vehicle on the record, with its documents
- Route-wise transport billing on the same fee ledger
Every message, on the channel they already read
- Fee receipts and reminders on WhatsApp, attendance alerts by SMS, results by email, to the parent on file
- Substitutions, assessment deadlines and exam duty to teachers
- Leave approvals, payslips and check-in confirmations to staff
- Each message is logged against the record it came from
Where people go from here
Training & placement
- What happens as the same students leave
Implementation
- How your existing records get moved across
Pricing
- Per student, per month — worked out for your size
See iVake running on your own data
Share your fee structure and programmes before the call, or sample data with student names removed. We set them up, so you see your own institution on screen rather than a demo account.
- 45 minutes, your data. Not a generic tour of features.
- Migration mapped on the call. We show exactly where your current records land.
- A written rollout plan within two working days, with phases, owners and dates.
- No pressure to switch everything at once. Most schools and colleges start with one department or one intake.