Payroll software for schools and colleges

Each appointment records its type, start and end dates and pay basis. A person who joins or leaves mid-month is paid for the days in service, and a contract that ends stops being paid without anyone having to remember to remove it. When a contract is renewed at a new rate, pay changes from the renewal date.

Yes. Permanent staff can be paid monthly on a pay structure, contract staff a fixed monthly amount, and guest or visiting faculty per lecture or per hour from the classes recorded against them. Each group can have its own cut-off and payment date, and someone paid on two bases in a month sees both on one payslip.

Each funding share on the staff record has a start and end date. If a project ends on the 15th, its share covers the days up to then and the replacement head picks up the rest. If no replacement has been named, the employee is flagged in the pre-run review so the share is assigned before salaries are paid.

Each run produces the monthly contribution statements for PF and ESI, professional tax registers, and the TDS figures needed for quarterly returns and annual tax certificates for staff. The file formats for the way you file today are agreed during discovery.

The revision is entered with the date it takes effect. iVake works out the difference for every month since then, recalculates deductions on it, and pays the arrears as a separate line on the next payslip. Where the salary was shared across funding heads, the arrears follow the same shares, and the accounts receive entries for the months they relate to.

Every run goes through a review before it can be approved. It flags pay that changed by more than the threshold you set, new joiners without bank or tax details, deductions that do not match the staff record, missing attendance, and funding shares that would overspend a project. After approval, a comparison with last month by department and pay head shows what moved.

Yes. Punches from biometric and RFID devices, and check-ins from the staff app, which are refused outside the campus boundary you draw, are recorded against payroll. Approved leave updates the attendance register, so loss of pay is worked out from the record rather than a separate sheet.

Payslips are available in the staff app, and an email tells each person when their salary has been credited. Staff see only their own payslips, and financial information is restricted separately from the rest of the record.