Buying guide6 min read
Education ERP software that publishes its price
A trustee needs one number to approve, and most education ERP vendors will not give it to you before a demo. Here is the short list of the ones that will, in their own currency and unit — and why a rupee per student is the easiest of the four to take to a committee.
Checked against vendor websites on .
iVake publishes this page. Prices for other products come from those companies' own public pages on the date shown, and they change — check before you budget. Corrections to hello@ivake.com.
Of the nine products we could check, five publish no figure at all. So the first real comparison most committees make is not between products; it is between the vendors who will name a number and the vendors who will not.
The short versionFour vendors publish a price: Fedena in rupees a year, Meritto and Classe365 in US dollars, OpenEduCat in dollars per module, and iVake in rupees per student a month. Ranked for a committee's purposes, iVake's per-student rupee rate is the only one that gives a fixed, India-invoice-ready figure that scales with your roll instead of jumping in bands or stacking in modules. But it is not the cheapest for every institution, and that matters.
The published list, ranked
| Product | What they publish | Unit | Trial |
|---|---|---|---|
| iVake | ₹8 / ₹7 / ₹5 per student a month, by band | Rupees, per student | 30 days, no card |
| Fedena | ₹50,000 / ₹75,000 / ₹1,00,000 a year, plus GST | Rupees, flat | 14 days, no card |
| OpenEduCat | Community edition free; paid route per module in dollars | Dollars, per module | 15 days, no card |
| Classe365 | $100 a month core, $75 a month per add-on | Dollars, per module | 15 days |
| Meritto | $8,000 to $55,000 a year, banded by applications | Dollars, per application band | Not published; demo only |
| Teachmint | Not published | — | Not published |
| MyClassboard | Not published | — | Demo only |
| Edunext | Not published | — | Not published |
| Vidyalaya | Not published | — | Not published |
| Skolaro | Not published | — | Not published |
Entab CampusCare is excluded: their site did not respond on 18 September 2026. Software directories show prices for several of these products, but those fields are entered into the directory rather than published by the vendor, and several contradict each other.
Why the unit decides it
- A committee approves a figure, not a band. A dollar price has to be converted, and the rate on the day of the invoice is not the rate on the day of the resolution. Per-application and per-band pricing jump: a good admission season raises Meritto's bill, and crossing a band boundary raises a per-module bill.
- A flat plate hides the per-head cost. Fedena's ₹1,00,000 is excellent for a 3,000-student school and poor for 200. The arithmetic is the arithmetic; the flat price does not move with you.
- A per-module list stacks. OpenEduCat and Classe365 publish the pieces, but a full lifecycle — fees, LMS, alumni, placement, AI — is a basket you price for year three, not year one.
What iVake publishes
Campus operations are ₹8 per student per month up to 200 students, ₹7 from 201 to 10,000, and ₹5 above 10,000; universities are quoted individually. Admission management, placement and alumni are flat add-ons (₹4,999, ₹3,999 and ₹2,999 a month). Onboarding is a one-time ₹10,000. GST at 18% is extra; yearly billing takes 15% off. The trial is 30 days, full features, no card. Staff logins, the parent and student app, reports, upgrades and support tickets are never charged extra. The calculator is at the pricing page.
Where iVake is not the cheapest
- A large school may do better on a flat plate. At 3,000 students, iVake's published rate is higher than Fedena's top plan before GST. The products do not cover the same ground, but the price is the price.
- If you have engineers, open source wins on licence cost. OpenEduCat's Community edition is free to self-host. iVake is not open source and has no on-premise product.
- If you only need admissions, a standalone admissions product priced for a counselling floor fits better than a campus ERP.
If you do one thingWrite down your unit before the demos start — per student, per login, per application, per module, or flat — and ask each vendor to quote on your unit for session 2027–28 with tax and onboarding shown. Half the shortlist will struggle, and that tells you something.
See the rates and the calculator
Why five of nine publish nothing
There is a reason the price is the last thing to arrive in this market. A vendor who names a figure first loses the chance to size the institution, adjust the quote to the number of seats and modules, and position against a specific competitor. From the buyer's side, that means the demo is not just a demo — it is the opening move in a negotiation where you have not yet been told the starting number. Five of the nine products we checked publish no figure at all: Teachmint, MyClassboard, Edunext, Vidyalaya and Skolaro. That is not a moral failing. It is a sales strategy, and it is why the first useful filter in a shortlist is simply "who will name a number".
A 1,000-student school, priced four ways
| Product | What 1,000 students cost on their published list |
|---|---|
| iVake | 1,000 at ₹7 a month → ₹84,000 a year before GST, less 15% for yearly billing |
| Fedena | A flat plan — ₹50,000 to ₹1,00,000 a year plus GST, unlimited users |
| Classe365 | Core plus add-ons in dollars; a full lifecycle stacks several $75-a-month modules |
| OpenEduCat | Per module in dollars, plus user packs; no per-student fee, so the basket is what matters |
| Meritto | Banded by applications, not students; users capped at 15–50 |
We deliberately do not convert dollars to rupees here. The invoice converts at the rate on the day it is raised, which is exactly the uncertainty a committee should see, not hide.
Notice what this table makes visible. The per-student rate and the flat plate can be compared directly, because both are in rupees a year. The dollar and per-module prices cannot, until you convert — and by then the resolution the committee approved may no longer match the invoice. That is the practical argument for a rupee per student: it is the only published unit here that is both India-invoice-ready and scales smoothly with your roll, instead of jumping at a band boundary or stacking module by module.
Frequently asked questions
Is iVake the cheapest education ERP in India?
For a small or mid-sized school in rupees, iVake's per-student rate is the cheapest published paid option; for a large school, Fedena's flat ₹1,00,000 a year with unlimited users can be lower. The honest answer depends on your roll. See our cheapest ERP guide for the worked examples.
What is never charged extra on iVake?
Staff logins, the parent and student app, reports, upgrades and support tickets. Admission management, placement and alumni are flat add-ons (₹4,999, ₹3,999 and ₹2,999 a month), and onboarding is a one-time ₹10,000. GST at 18% is extra.
Why not trust software-directory prices?
Directory price fields are entered into the directory rather than published by the vendor, and several contradict each other. We treat the vendor's own page as the only figure that counts.
Sources
- Fedena: pricing and plans, the 14-day trial
- Meritto: packages and pricing
- Classe365 pricing, services and trial
- OpenEduCat: pricing, editions
- No price on Teachmint, MyClassboard, Edunext, Vidyalaya or Skolaro
- iVake: pricing and calculator
See iVake running on your own data
Share your fee structure and programmes before the call, or sample data with student names removed. We set them up, so you see your own institution on screen rather than a demo account.
- 45 minutes, your data. Not a generic tour of features.
- Migration mapped on the call. We show exactly where your current records land.
- A written rollout plan within two working days, with phases, owners and dates.
- No pressure to switch everything at once. Most schools and colleges start with one department or one intake.